June 24, 2024
How To Generate Invoice On eTIMS Lite Via eCitizen

How To Generate Invoice On eTIMS Lite Via eCitizen

The Kenya Revenue Authority (KRA) has announced that all businesses, including those in the informal sector and small businesses, must electronically generate and transmit invoices to the KRA using the electronic Tax Invoice Management System (eTIMS).

The eTIMS Lite platform allows non-VAT registered taxpayers to electronically generate and transmit invoices to KRA using an easy-to-use interface. 

The new system, which is available through the eCitizen platforms, including a USSD option by dialing *222# and a web-based solution at ecitizen.kra.go.ke, aims to reduce compliance burdens for small-scale entrepreneurs.

AfricasNow takes you through the 12 steps one should follow to configure his/her business into eTIMS:

Step One

After successfully initializing your eCitizen eTIMS account click on Sales to raise an invoice

Step Two

Click on Invoice

Step Three

Start by selecting whether it’s a business-to-business or Business-to-customer transaction. Thereafter you can upload your logo (optional).

Step Four

Create a customer or select the customer if they already exist. To create a customer simply click the Add New button.

Step Five

If it is a valid KRA PIN the details of the customer will appear. Click on Add to add the customer to your list of customers

Step Six

Once the customer is added to the list,select the customer you are invoicing. The details of the customer will appear automatically.

Step Seven

Confirm that the tax type is D (Non-VAT). You can add a note (optional) and also input the Due date

Step Eight

Click on the Add Item button to add an item.

Step Nine

Input the item details i.e. the product/service, description, unit cost and quantity then click Add

Step Ten

A summary of the items will be displayed as follows to confirm if the details are in order

Step Eleven

You can include any terms and conditions that you would like your customer to see and know and finally select the payment method

Step Twelve

Once you have confirmed that all the invoice details are in order, scroll back up and save your invoice.

NB: You can either save and download the invoice using the Save button or save and send the invoice to your client via email using the Save And Send button.

One innovative solution highlighted by KRA is the concept of reverse invoicing, in which sellers authorize buyers to issue invoices on their behalf, allowing for greater flexibility in invoice management.

How To Generate Invoice On eTIMS Lite Via eCitizen

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